Academic and Behavioral Violations (Dean's Discipline)
PRIVACY AND REPORTING
Disciplinary proceedings conducted by the University are subject to the Family Education Rights and Privacy Act (FERPA, also called “The Buckley Amendment”). There are several important exceptions to FERPA that will allow the University to release information to third parties without a student’s consent. For example, it is important to note that the release of student disciplinary records is permitted without prior consent to: University officials with legitimate educational interest such as a student’s academic advisor and to Columbia Athletics if the involved student is an athlete. The University will also release information when a student gives written permission for information to be shared. To obtain a FERPA waiver click here.
To read more about the exceptions that apply to the disclosure of student records information, please visit the Essential Policies for the Columbia Community.
Unless otherwise specified by the student, SCCS will only disclose disciplinary records for students who were considered not in good disciplinary standing. For more information about disciplinary standing, please see the Standards and Discipline document
. This record includes the student’s violation(s), the corresponding sanction(s), and the date of determination.
CONFIDENTIALITY AND REPORTING
The University values the privacy of its students, employees, and other community members. Community members should be able to seek the assistance they need without fear that the information they provide will be shared more broadly. Federal and state laws, however, impose reporting obligations on University employees, including faculty and staff that, in some circumstances, can require certain personnel to share information from a report of gender-based misconduct with government authorities, University Public Safety, or others at the University. The attached Resources listing includes a chart summarizing the confidentiality obligations of different categories of University employees with respect to reports of gender-based misconduct.
Even when University employees have an obligation to report to others, which means their office is described as “non-confidential” under this Policy, they will protect and respect students’ privacy to the greatest extent possible and share information only on a need-to-know basis. The information provided to a non-confidential resource will be relayed only as necessary for the Title IX Coordinator and/or the Gender-Based Misconduct Office to investigate and/or seek a resolution. Any of the staff listed as Resources will be able to explain his or her reporting obligations in more detail.
The disciplinary file is part of a student’s educational record and is maintained by SCCS. This file generally contains a description of the alleged violation, supporting documentation, written statements, and official case-related correspondence. The University will maintain and report disciplinary files for a minimum of seven years from the date of incident or for four years after a student’s graduation or separation, whichever extends the longest. After the maximum file retention period, the files will no longer be reportable except in cases resulting in suspension or expulsion which are retained indefinitely.