COLUMBIA UNIVERSITY INFORMATION TECHNOLOGY

Policies and Expectations

Students, Faculty, and Staff are expected to abide by both Copyright Laws and University Policies. These expectations and resources are listed below.

Responding to Copyright Violations

When Columbia University Information Technology (CUIT) receives notification that a student has allegedly illegally downloaded material from the internet, CUIT staff notifies Student Conduct and Community Standards of the report. Student Conduct and Community Standards determines how to respond to the allegation based on whether the student has a prior disciplinary record.

First Time Violations: If the allegation is the first of such allegations against a particular student, the student will be sent a letter notifying him/her of the serious potential consequences of continuing to engage in the behavior. In addition, the letter informs the student that if any subsequent reports are received by Student Conduct and Community Standards, a Dean's Discipline hearing will be held to discuss the incident.

Second Time Violations: If the allegation is a second allegation the student will be notified in writing that it is alleged that they have engaged in the violation of copyright laws and therefore a Dean's Discipline hearing has been scheduled to discuss the incident. The student is then expected to appear at the hearing to discuss the allegation.

If a student is found responsible for illegally downloading materials, s/he generally will be assigned the sanction of Conditional Disciplinary Probation and asked to complete an educational project related to copyright law.

Third Time Violations: If the allegation is a third allegation the student will be subject to a second Dean's Discipline hearing to discuss the incident.

If a student is found responsible for a third violation of copyright laws, significant consequences will result. They may include, but are not limited to, the sanction/status of Disciplinary Probation or Deferred Disciplinary Suspension from the University.

Fourth Time Violations: If the allegation is a fourth allegation the student will be subject to a third Dean's Discipline hearing to discuss the incident.

If a student is found responsible for a fourth violation of copyright laws, significant consequences will result. They may include, but are not limited to, the sanction/status of Disciplinary Suspension from the University.

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